Employment fields are “Read-Only” for employees to ensure data integrity. If your hire date or position is incorrect, please contact your HR Administrator via the “Requests” tab.

Hover over your current profile picture on the left. If an “Edit” or “Upload” icon appears, you can upload a new photo. Otherwise, profile photos are managed by the IT/HR department.

Yes. Under the Details tab, you can use the dropdown menu under Marital Status to update your current status. Be sure to click Save in the top right corner after making the change.

The Team section populates based on the company’s reporting structure. If your colleagues aren’t showing up, your Manager may need to update the department assignments in the system.

No. Compensation data is strictly controlled by the Finance and HR departments. If you believe there is a discrepancy in your Total Annual figure, please contact the Payroll department immediately.

This is the amount of time (e.g., 30 Days) you are required to give the company before leaving your position, as defined in your current contract.

Depending on your region and contract type, you may be entitled to an additional month’s pay. This is listed here so it can be factored into your Total Annual calculation.

To download the actual signed PDF files of your contracts,click on the active contract or please switch to the Documents tab. The Job tab only shows the digital summary of the contract data.

This indicates whether your role is based at the Main HQ, is a Home-based (Remote) position, or a Hybrid of both.

This is usually listed in the Reference Number column. If that field is empty, click the link in the File column to download your full policy document.

Typically, “Employer Only” contributions are considered non-taxable perks and may not appear as “Gross Pay,” but they are tracked here to show your total compensation value. “Split” or “Employee” contributions will appear as deductions on your payslip.

Mandatory benefits (like social insurance) cannot be changed. For voluntary benefits like “Video on Demand” or “Pension Plans,” please submit a message via the Requests tab to speak with HR.

This indicates that the plan is a “Company Paid” benefit, meaning the employer pays 100% of the cost for you.

Fixed Amount means a specific Euro value is paid (e.g., €500.00), while Percentage means the contribution is calculated based on a portion of your monthly salary.

No. For security and compliance reasons, employees have “Read-Only” access to the Document Vault. If a document is expired (like an old ID), please use the Requests tab to send the new version to HR for uploading.

HR usually uploads documents after they are fully signed by all parties. If it has been more than 48 hours since you signed, contact your HR Administrator to ensure it has been indexed to your profile.

This allows you to export the list of your documents into an Excel or CSV file. It does not download all the actual PDF files at once; it only exports the metadata (names, dates, and notes).

There is no limit for the employee. HR will keep all your active and historical employment documents here for as long as you are with the company.

Your documents are strictly confidential. Only you and authorized HR/System Administrators can access this tab. Your direct Manager generally does not have access to your private IDs or Proof of Address files unless specifically authorized.

Currently, the timeline is generated automatically based on your official HR records. If you believe a significant milestone is missing, please contact HR to ensure your records are updated in the system.

The system includes birthdays to help teams celebrate together. If you would prefer to hide your birthday from the timeline for privacy reasons, please check your Security tab settings or contact your HR Administrator.

Your timeline is visible to you, your direct Manager, and HR Administrators. It is used by management to track career progression and celebrate work anniversaries.

Icons are used to quickly categorize events:

• 🎂 (Cake): Personal celebrations/Birthdays.
• 🤝 (Handshake): Joining the company or contract signings.
• 💼 (Briefcase): Role changes, promotions, or title updates.

The timeline begins from your official Joining Day, though it may also show your birthday as a point of reference if that data is in your profile.

This usually indicates a difference in Location or Shift Type. For example, office-based shifts (“Main HQ”) may be blue, while remote shifts (“Home”) are green, allowing you to see your hybrid schedule at a glance.

The schedule is set by your Administrator based on your contract. To request a one-time change (e.g., working from home instead of the office).

This represents a Public Holiday. You are not expected to work on these days, and they do not deduct from your personal Leave balance.

Weekends or days not included in your “Work Schedule Template” appear blank. If you are a full-time employee and a weekday is blank, please notify HR as your schedule might need to be reassigned.

No, this view is private to your profile. However, your Administrator can see a consolidated view of the entire team’s schedule in their Administrative panel.

Providing a breakdown of your work ensures transparency and helps the Finance department categorize the overtime cost correctly. Claims with empty task descriptions may be returned to you for more information.

The system calculates the duration between your From and To timestamps. If you worked from 18:00 to 20:00, the system will automatically log 2.0 hours.

No. Overtime claims should only be submitted after the work has been performed to ensure the hours are accurate.

You can only edit or delete a claim while it is in Draft status. If it is already Pending (Submitted), you must ask your manager to decline it so you can correct and resubmit.

No. Approved overtime is sent to the payroll engine at the end of the month. You will see the impact on your next payslip or under the Compensation section of your Job tab once the payroll cycle is finalized.

Yes. You can create one “Header” claim (e.g., “Weekly Travel”) and add several individual line items in the Expense Breakdown for different dates and categories.

For fixed costs like meals, set the Quantity to “1” and enter the total receipt amount in the Cost Per Quantity field.

The Reimbursement Amount is the amount that is approved by the Administrator.It will be either full or partial.

Most company policies require a digital attachment in the Receipt field. Please consult the employee handbook or contact Finance before submitting a claim without a receipt, as it may be automatically declined.

Once the Status changes to Approved, the “Approved Date” will be populated. Reimbursements are typically processed in the next available payroll cycle following that date.

No. Checklist records are created and assigned only by Managers or Administrators. This ensures that all employees are following the same standardized company procedures.

Once a step is marked as complete, it is logged in the system audit. If you made a mistake, please contact your Manager immediately so they can reset that specific step for you from the Admin panel.

The percentage represents how much of the total workflow is finished. For example, in a list with five tasks, each checkmark increases your progress by 20%.

Completed checklists are usually kept as a historical record of your work. If you need to remove a draft or an incorrectly assigned list, use the Delete button at the top of the grid, though this may require specific permission levels.

Asset records are updated by the IT or Facilities department. If your list is not current after 48 hours, please contact your Administrator to ensure the equipment is properly registered to your profile.

No. This tab is for viewing currently assigned assets. To request new equipment, please contact your Manager or the IT department.

This column remains blank as long as the item is in your possession. Once you return the item to the company, the date will be entered, serving as your “receipt” that the asset was handed back in good condition.

Clicking the asset name (e.g., 27inch LED Monitor) may provide additional details about the hardware specifications or warranty information, depending on your company’s configuration.

Yes. Use the Export icon (arrow exiting a box) at the top of the grid to download a spreadsheet of your assigned equipment.